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Atlantic
Football League Annual General Meeting Minutes March 20, 2010 – 10:00 a.m. Participants: Executive: Pat O’Brien, Commissioner, Larry Timms – Secretary/Treasurer
Board Members:
Saint John Seawolves – Barry Ogden, Bruce Watts (alternate)
Guests:
NBFOA – Al Gates NSFOA – John Brenton FNB – Dave Blanched CJFL – Tony Ladeluca
1) The first AGM of the AFL was called to order at 10:05 AM 2) It was determined that a quorum was present, based on the signed attendance sheet. 3) The Secretary indicated that he had one written proxy from Bill Todd assigning his Saint John Seawolves alternate vote to Bruce Watts. 4) The Commissioner, Pat O’Brien welcomed everyone to the meeting. 5) Pat then had everyone in attendance introduce themselves and state their affiliation. 6) Larry Wizniewski moved to accept the agenda that had been previously distributed to the board and Dan Fougere seconded the motion. Motion was adopted.
7) Correspondence - there was no correspondence to be presented. 8) Pat O’Brien read his Commissioner’s Report (copy attached). Larry W. moved to accept the report, seconded by Roger, passed. 9) Larry Timms tabled the AFL Financial Report (copy attached) as at December 31, 2009. This had been presented and discussed at a previous Board meeting. Dan moved to accept the report, seconded by Bruce, passed. Roger raised the query whether member teams should present a financial statement as to their financial “health”. Individual teams did not have that information available, but oral reports were made. Barry Ogden indicated that the Saint John Seawolves ended the 2009 season in good shape with revenues exceeding $48,000 and a positive bank balance. Larry W. indicated that the Fredericton Red Bombers had a 3 year plan and also ended 2009 with a positive bank balance. Dan Fougere indicated that the Raider were in debt. He said that the MFA had loaned their team money for the 2009 season and there was at least $7,500 owed to the MFA. Dan indicated that this had to be paid before the 2010 season could start but did not offer how this would be accomplished. 10) Barry then moved to ratifying the actions of the Executive/Board of Governors for past year. Seconded by Dan, passed. 11) Amendments to the AFL Constitution were reviewed and motions, where appropriate, were made to accept them. See the attached for the details to these changes. A revised Constitution and Bylaws will be issued soon. 12) Amendments to the AFL Bylaws were reviewed and motions, where appropriate, were made to accept them. See the attached for the details to these changes. A revised Constitution and Bylaws will be issued soon. 13) New Business 1)
Grant Canvin and Mike O’Grady summarized the application
package from UPEI Football Club). This package had been previously distributed to the board members. Following a few questions, Larry W moved that the application be accepted, seconded by Dan F. Motion adopted. 2) The
delegation from package and responded to questions from the table. It was then moved by Larry W, seconded by Barry O that we accept the application. As this application did not arrive 30 days before the meeting, the constitution required a unanimous vote. Dan Fougere did not realize this and he voted against this motion, as he felt that fact that the Dalhousie team was restricted to Dalhousie students (a condition of the University recognizing the team as a club team of the University) and not open to the entire community. After subsequent discussion, Larry W. made a new motion to accept the application, again seconded by Barry. Terry McIntyre then asked to amend the motion to request that the Dalhousie team had to become a member of the Football NS before the start of the season and this amended motion was unanimously adopted.
3) Tony Ladeluca was introduced and he gave a brief presentation about the CJFL – Canadian Junior Football League and he responded to questions from the floor. Pat Then thanked him for coming to the meeting. 4) A proposed schedule for the 2010 season was presented. Bruce Watts had prepared this so he gave a brief summary of the rational for the proposal, recognizing that due to restrictions on the availability of officials at certain times and days that the AFL had to be flexible. With 2 new teams, it was concluded that every team had to review this proposal and get back to Bruce Watts with any requests for changes and that a subsequent meeting will be required to finalize the schedule in conjunction with the various provincial officials organizations. 5) The matter of bussing was then discussed. Larry presented the bussing proposal and it was determined that both the PEI and Dalhousie teams would look after their own bussing and the 3 NB teams would handle their bussing through the league. Details would be highlighted in the AFL 2010 Budget. 6) The subject of the AFL being involvement with CFL Exhibition Game weekend (September 24th,
25th, 26th ) in it was felt that the AFL would not benefit from being a partner in this weekend. 7) Larry T. raised the point that the AFL should institute a reimbursement policy for travel by the executive and board while on league business. Dan moved that we follow the FNB schedule and reimburse at $0.40 / km for travel. This was seconded by Larry W. Adopted.
8) Larry
T. tabled a preliminary budget but after some discussion, it was agreed
that both the Dalhousie teams would look after their own regular season bussing and home game officiating expenses. These teams would also be responsible for their own insurance and Provincial Sports Organization membership costs. As a result of this, Larry will develop a revised budget with two sections, one for the 3 NB teams and 1 for the other 2 members. This will be reviewed and adopted at a future meeting. It was agreed that the league would require written proof from all teams that they had appropriate insurance coverage. 9) With no nominations from the floor, the Current Executive and Board of Governors would remain
the same as last year with the addition of 2 members from each of
the 2 new teams. Dalhousie will notify the executive, as soon as possible, with the names of these 2 appointees for their teams. 10) There was some discussion on the question of eligibility (Bylaw 6 - Player Age). It was moved by Barry, seconded by Dan, that Larry W. and Terry M. would form a committee on this matter and make a proposal at a future Board meeting. 14) Larry W. moved that the meeting by adjourned at 3:30 PM, seconded by Barry. Agreed. Action
Items
Responsibility Revised 2010 Budget Larry Timms Review Schedule All – Bruce Watts Constitution and Bylaw Changes – Update Larry Timms – Bill Todd Eligibility
Committee
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