FOOTBALL
NEW BRUNSWICK |
|
Revised April 18, 2009 1.
The association will be known as Football
New Brunswick, or by its abbreviation FNB.
2.
The address of Football New Brunswick will be that of the President.
3.
The objectives of Football New Brunswick will be to promote football in
general, and to co-ordinate the efforts of its members’ organizations to
promote football, and will include the following: A)
To promote, conduct, maintain and manage an association for the development
of the game of amateur football and for this purpose to take such
steps as may be necessary to assist in the promotion, initiation and extension of
the sport, in the Province of New Brunswick. B)
To oppose improper methods and unethical practices
prejudicial to the right conduct of amateur C)
To operate within the rules and regulations of Football Canada, the
Canadian Amateur Football Association and the government. Football New Brunswick
will be the only body promoting football that will be recognized by those
governing bodies. D)
To invest, or disburse, or make provision for the investment of
disbursements of all or any part of the funds or other property of Football New
Brunswick in the manner deemed expedient for the best interest of Football New
Brunswick and the associations represented therein. 4.
A)
The affairs of Football New Brunswick shall be governed
by a Board of Directors composed of: 1)
One representative from the
following organizations: A) Capital Area Minor Football Association B) New Brunswick Football Officials Association C) Fundy
Minor Football Association D) Moncton
Football Association E) Maritime
Women's Football League
F) Maritime Football League 2)
And of an Executive Committee elected by the representatives of the
constituent organizations. 3)
Associate Member Organizations will be entitled to one non-voting
representative to the Board of Directors and the Affiliate members are: (None at
present) B)
The Executive Committee will be composed of the following officers: 1)
PRESIDENT 2)
VICE PRESIDENT 3)
SECRETARY 4)
TREASURER 5)
TECHNICAL DIRECTOR 6)
PAST PRESIDENT (non elected position) 7)
DIRECTOR OF TACKLE PROGRAMS 8)
DIRECTOR OF TOUCH & COMMUNICATIONS They will govern Football New Brunswick between meetings of the Board of
Directors. Powers of the Executive: The Executive is empowered to make decisions regarding the day-to-day
operations of the association such as, acting within the approved budgetary
provisions to purchase assets, pay bills, authorize expenses incurred on behalf
of the association, etc. without the secondary approval of the Board of
Directors. Any non-budgeted item will not exceed $500.00 without the approval of
the Board of Directors. A. The
Executive Committee will be elected at the annual general meeting of the Board
of Directors. B.
The Executive Committee will be elected by majority vote of at least 75%
of the representatives. In the event that one of the constituent organizations
will have one of its representatives elected to the Executive Committee, then
that organization will replace its representative on the Board of
Directors at the earliest opportunity. At no time will there be a person on the
Executive Committee who also serve as one of the representatives of a
constituent organization. C.
The Football Canada representatives of FNB
shall be the President (once elected is automatically on the Board of Directors
of Football Canada) and its Technical Director or any other member as selected
by the Executive Committee.
C)
Voting Structure & Entitlements:
At any meeting of the Board of Directors, each “Full” Member
Organization will be entitled to one (1) vote
for every 50 members in good standing (paid membership). Each Organization in
good standing would have at least one
vote (membership between 1 and 50), and there will be no partial votes. As
well, each member of the Executive will also have one vote – the
President will only vote in the event of a
tie.
Proxy Votes: Any proxy vote must be
communicated in writing or by e-mail at least seven days before
the meeting date. 5.
All matters voted on by the Board of Directors or Executive Committee of
the Board of Directors will be B) The
President, or in his absence, the vice-president, shall chair all Board of
Directors and Executive Committee meetings. 7.
That a quorum for Board of Directors meetings shall be seventy five
percent of paid voting members one of which will be a member of the of
the Executive Committee, and for the Executive Committee meetings there must be
four voting members. 8.
The fiscal period for Football New Brunswick will be the 12-month period
ending on March 31 each year. An auditor will be appointed each year by the
Board of Directors at the Annual General Meeting. The auditor’s report must be
completed and distributed to the new Board of Directors no later than 30 days
after a year-end. 9.
A)
Amendments to this constitution will be made only at the Annual or
Semi-annual Meeting of Football New
Brunswick. B)
Notice of proposed amendments to the constitution shall be made in either
of the following manners: 1)
In writing by letter to the Secretary of Football New Brunswick, at least
four weeks prior to the meeting at which the proposed change is to be voted upon
and the Secretary will then forward the proposed amendments to voting members at
least two weeks before the scheduled meeting; or, 2)
Notice of motion may be given at any duly constituted Board of Directors
meeting, and be placed on the agenda C)
A three-quarter vote of the voting members at any Board of Directors
meeting will be necessary to amend this constitution. 10.
The full Board of Directors will meet at least once annually. Meetings of
the full Board of Directors can be called by any of the President or two
other members of the Executive Committee or four members from the constituent
organizations. Meetings of the Executive Committee will be called by the
President or two members of the Executive Committee. Procedures
A.
At all meetings of the corporation, Robert’s Rules of Order will
determine the conduct. EXECUTIVE
POSITIONS AND JOB RESPONSIBILITIES
PRESIDENT
Vice
President Past
President
Secretary
Treasurer
Director
of Coaching Development Director
of Player
Development Director
of Non-Contact
Programs 11. Membership
Types & Fees There will be two types of
membership: – “Full” – individuals, or constituted member
organizations that pay the full membership fee, or - “Affiliate” – individuals
or organizations that pay a reduced membership fee
The amount of the membership fees is established annually by the Board of
Directors. They also establish the date, place and method of payment. Honorary
members are not subject to an annual membership fee. The default on the part of
any member to not pay its annual membership fee within the delay prescribed by
the Board of Directors deprives them the right to vote at any meeting of
members. The member representative to the Board of Directors is responsible for
the remittance of all fees to FNB. 12.
Suspension or Expulsion The Board of Directors may suspend
or expel any member who, in their view, infringe on the present bylaws of
the corporation or its rules and regulations or whose conduct is judged to be
prejudicial to the Corporation. However, before
pronouncing any suspension or expulsion of a member, the Board of
Directors must advise the member by registered mail of the date, time and place
of the hearing and give them the possibility of defending his or herself, any
suspension or expulsion of some member does not liberate them from their
financial obligation toward the corporation, including payment of the membership
fee. The preceding notwithstanding, the Board of Directors may approve and
implement any technical bylaw, or of that nature, which compromise
the imposition of automatic disciplinary sanctions including imposing of a fine on the collective
member, a player, trainer, umpire or leader in cases of non respect of the
law. 13. Insurance Football New Brunswick will at
all times keep in force a insurance policy with liability coverage with a minimum amount of $2,000,000 or Maximum coverage of $5,000,000.00. This insurance will be made available to its members
at AGM, acceptance by majority vote
will automatically guarantee payment by its member organizations to Football New
Brunswick at a per member cost. This cost may be incorporated into the fee
structure for dues. Any member seeking an exemption
from FNB insurance for their entire
or partial membership must make this known
at our AGM. The exemption must be approved by a two
thirds majority vote. Within 10
days written notice, the member exempt
from FNB coverage must provide the
following information to the
executive of FNB. The exempt member must adhere to the following with no
variance: A)
Amount of Liability Coverage (must be equal or greater than FNB
policy) B)
Dates that Policy is in Force C)
Copy of Insurance Policy D)
Verification that Football New Brunswick and its Directors are named
on the Policy as an insured. E)
Indemnity Clause must be included
on Insurance Policy In the event of a law suit The Executive of Football New Brunswick its
Directors and all assets of the corporation will not be held liable
Football New Brunswick upon default
by a member to provide this information reserves the right to suspend
all activities of that association. Any member that chooses to render
services to this organization while their suspension is in effect do so without
the sanction of FNB and are subject to terms and conditions as set out in
Item 12. 14. Resignation
Any member may signify, in writing to the secretary of the corporation
their intention to withdraw. Such decision becomes effective on the date of the
reception of the written notice to the Corporation.
Any resignation of a member does not liberate them from their financial
obligation toward the corporation, including payment of the membership fee.
15.
Termination In case of termination of dissolution of the corporation all assets remaining after payment of all debts and obligations are remitted to an organization exercising similar activities. |